Tutorial: out-of-office reply

This walks through the Out of Office quick-start template: it replies automatically when a message arrives outside business hours, and stays quiet the rest of the time.

  1. Go to Automations and open the Out of Office template (or click Create Automation and build it from scratch with the trigger and steps below).

  2. Check the trigger. It's New Message Received — any incoming message, with no keyword or condition attached to the trigger itself. The time check happens in the first step instead.

    The trigger card expanded, showing New Message Received selected as the trigger typeThe trigger card expanded, showing New Message Received selected as the trigger type
    The trigger fires on every inbound message; the time window is checked by the condition step below it.
  3. Open the Condition (If/Else) step. Its Subject is Time of day and its Operand is 18:00-09:00 — meaning "6 PM through 9 AM."

    The condition step expanded, with subject set to Time of day and operand set to 18:00-09:00, and Yes/No branch columns below itThe condition step expanded, with subject set to Time of day and operand set to 18:00-09:00, and Yes/No branch columns below it
    The operand format is HH:mm-HH:mm. A range where the start is later than the end — like 18:00-09:00 — wraps past midnight.
  4. Every step after a condition lives in its Yes or No branch. The template puts one Send Message step in the Yes branch — it only runs when the message arrived inside the 18:00–09:00 window. Open it and edit the reply text to match your hours:

    The Send Message step expanded inside the Yes branch, with a text area containing the out-of-office replyThe Send Message step expanded inside the Yes branch, with a text area containing the out-of-office reply
    Only the Yes branch has a step, so nothing sends during business hours.
  5. Leave the No branch empty — that's what makes the automation silent during business hours. Add steps there only if you want something to happen on every message that arrives inside the window too.

  6. When you're happy with the wording and the hours, click Save Draft, then review the automation once more and flip its Active switch from the list page.